Field Service newsletter - 2025 autumn edition
We're thrilled to announce the launch of our customer and field service newsletter, bringing together insights from experts, solutions, and knowledge across various countries.
How to manage product information efficiently
In product development, information is as critical as the product itself.
For a product development and manufacturing company, models, specifications, BOMs (Bill of materials), requirements, change records, compliance data, all of it needs to be accurate, up to date, and accessible to the right people at the right time.
The challenge
Yet in many companies, product information is fragmented across folders, email threads, spreadsheets, and disconnected systems. This not only slows down development but also introduces risk. Teams waste time searching for data, making decisions based on outdated files, or duplicating work already done.
The foundations
Efficient product information management starts with centralization and structure. All product-related data, from early concepts to released configurations, should be stored in a controlled environment with clear ownership and versioning. This enables traceability, secure collaboration, and reliable decision-making.
A well-structured system should support:
- Version control: Knowing which file is the latest, and how it evolved.
- Access control: Ensuring the right stakeholders can access or edit information.
- Linking data: Connecting CAD files to BOMs, requirements, and documentation and all related information.
- Change tracking: Making every engineering change traceable, reviewed, and approved.
- Reuse: Avoiding duplication by allowing safe reuse of validated components or designs.
This structure isn’t just for engineering. Manufacturing, procurement, service, and quality teams all rely on accurate product data even they consume it in different ways. Efficient management ensures everyone sees information from the same updated source.
Managing complexity as you scale
As products become more complex, with more variants, interdisciplinary content, and regulatory requirements, a basic file system or manual process quickly becomes a bottleneck. That’s where integrated platforms and structured data models make a difference, and you may start considering a Product Lifecycle Management (PLM) system.
IT allow you to connect mechanical, electrical, software, and compliance data, to manage the full lifecycle from concept to service and to prepare your organization for future integration with digital twins, and other systems like ERP.
Managing product information efficiently is not just an operational improvement, it’s a foundation for innovation, speed, and quality. It reduces risk, accelerates time to market, and allows teams to collaborate effectively without guesswork or rework.
If you treat product data as a strategic asset, and manage it accordingly, your organization will be better equipped to scale and compete in a digital, connected world.
Related insights for you
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The 6 benefits of a PLM system for the manufacturing sector
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The difference between PDM and PLM
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9 benefits of re-using your designs
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What is PLM: An overview
The foundation of PLM (Product Lifecycle Management) is in the ability to manage information across the entire product lifecycle as a strategic approach.
How to manage product options and variants
As markets demand more personalization and regional adaptation, it’s important to know how to manage product variants.
What is a Digital Product Passport? – and how to get started
Digital Product Passport (DPP) is not just about compliance, starting early can be your competitive advantage
The importance of a correct and updated bill of materials
In engineering, manufacturing, and service, a Bill of Materials (BOM) is an essential tool that lists and describes all the components needed for the production, assembly, or repair of products.
Breaking down silos: the power of integrating mechanical, electrical, and software designs
Discover how to manage complex product development by integrating mechanical, electrical, and software designs. Learn how PLM and CAD tools can improve collaboration and reduce errors.
BoM management: the way to a smoother product lifecycle
How do you move a product smoothly from design to production?
5 ways to reduce costs by increasing the reusability of your product designs
The benefits of modular design.
The reason why you should invest in PLM rather than integrating CAD directly with ERP
Ensure you get the right value of your efforts.
Make the right product information available to the right people in your organization
Do you know how much time is spent in your company on looking for information? And do you know how often it happens that work is based on the wrong product information?
A C-level perspective on Industry 5.0
Balancing today and tomorrow in digital manufacturing
What is structual design?
Structural design: A cornerstone of product development
What is modular design?
And how to get started.
From PDM to PLM: Why and how to optimise your product management
The challenges facing companies today: Why is PDM alone not enough? Moving from PDM to PLM offers a number of tangible benefits. Find out more in this article!
Multi-CAD consolidation: one design and collaboration environment
Does your company use multiple CAD packages across teams and departments? Is there smooth communication between all CAD product designs? How much time does your team spend importing, converting, and correcting CAD files?
From concept to completion: the ultimate guide to Product Lifecycle Management
This e-book aims to provide the insights needed to achieve long-term success with Product Lifecycle Management (PLM)
5 practical IIoT dashboards for enhanced production efficiency
In this e-book, you will learn how an IIoT solution can help your manufacturing department address challenges such as operational efficiency, flexibility, product quality and sustainability
The Golden Triangle: The benefits of integrating CPQ, PLM and ERP
The Golden Triangle of CPQ, PLM, and ERP not only addresses issues related to product configuration and quoting but also drives digital transformation in manufacturing.
Why PLM and ERP must go hand in hand
For manufacturing companies, both PLM and ERP systems play an important role. However, many companies overlook the benefits they could gain by connecting the two systems and sharing data across the organization’s processes.
The intelligent product life cycle: How AI will affect PLM
Artificial intelligence (AI) is going to affect every aspect of our working life in the coming years within innovation, product development and Product Lifecycle Management (PLM).
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